Nippon Paper Papylia Co., Ltd. (hereinafter referred to as Nippon Paper Papylia) has established robust information management methods and systems to ensure compliance with the Act on the Protection of Personal Information as well as other relevant standards and regulations. We are committed to acquiring and handling personal information responsibly and will continue to implement measures in line with this policy.

Personal Information Protection Declaration

• 1. Nippon Paper Papylia shall comply with all laws and regulations related to the protection of personal information.
• 2. We shall manage personal information with the utmost care and implement comprehensive measures to prevent leakage, loss, unauthorized access, and tampering.
• 3. Personal information shall be collected appropriately and shall not be shared with third parties without the individual’s prior consent.
• 4. We shall address any inquiries regarding personal information promptly and appropriately.
• 5. We shall ensure that our employees and those of our subsidiaries are fully informed about the policies outlined in this declaration.

Identification of Purpose of Use of Personal Information

Nippon Paper Papylia will use personal information solely for the following purposes:

• 1. Managing labor and personnel for Nippon Paper Papylia employees.
• 2. Responding to inquiries from customers, shareholders, business partners, and others.
• 3. Providing proposals and information about Nippon Paper Papylia’s products and services.

Limitation of Scope of Use of Personal Information

Nippon Paper Papylia shall limit the use of personal information to the following purposes:

• 1. Sharing and joint use within the Nippon Paper Papylia Group and with Nippon Paper Industries Co., Ltd.
• 2. Information shared and used includes name, gender, date of birth, address, telephone number, fax number, email address, contract details, proposal details, and information related to products and services.
• 3. Provision to contractors as necessary.
• 4. Disclosure of personal information to third parties shall not occur except with the consent of the individual or in the following cases:

• • When disclosure is required by law or regulation.
• • When disclosure is necessary to protect life, body, or property, and obtaining prior consent is not feasible.
• • When disclosure is essential for public health or the welfare of children, and obtaining prior consent is not feasible.
• • When disclosure is necessary for national agencies, local public entities, or their representatives to perform legally mandated tasks, and obtaining prior consent could impede the execution of the tasks.

Legal Collection of Personal Information

Nippon Paper Papylia shall collect personal information in a manner that is both appropriate and legal.

Safe Management of Personal Information

Nippon Paper Papylia shall adhere to strict management practices for personal information.

• 1. Personal information shall be managed with the utmost care to prevent leakage, loss, unauthorized access, destruction, and tampering.
• 2. The head of each department shall conduct educational and awareness activities to ensure all employees handle personal information correctly.
• 3. Agreements shall be established with contractors who receive personal information, specifying proper handling procedures, and Nippon Paper Papylia shall periodically review these contractors’ management practices.

Business Operator Handling Personal Information and Individuals Responsible for Personal Data

The business operator responsible for handling personal information and overseeing its sharing and joint use is:

• • Business Operator’s Name: Nippon Paper Papylia Co., Ltd.
• • Address: See here
• • Representative’s Name: See here

Response to Inquiries about Personal Information

Nippon Paper Papylia has set up a contact point for inquiries regarding the disclosure of personal information. We will respond promptly and reasonably, in accordance with applicable laws and regulations.

Nippon Paper Papylia Personal Information Inquiry Desk

Administration Department, Nippon Paper Papylia Co., Ltd.

Phone: +81-3-6665-5810

Reception Hours: 9:30 A.M.–5:00 P.M (excluding Saturdays, Sundays, and public holidays)

Changes to Privacy Protection Policy

The Privacy Protection Policy may be updated as needed. The most recent information will be posted on Nippon Paper Papylia’s website.